Amended Spring 2000
Section 1 – Name and Objectives
The name of this organization shall be the Georgia Chapter of the American Fisheries Society, hereinafter referred to as the Chapter.
The objectives of the Chapter shall be those of the American Fisheries Society (hereinafter referred to as the Society) as set forth in Article 1 of the Constitution, and to encourage the exchange of information by members of the Chapter residing in, working in, or having a professional interest in the State of Georgia and its aquatic resources.
Section 2 – Membership
The membership of the Chapter shall be composed of those members in good standing residing in, working in, or having a professional interest in, the State of Georgia and its aquatic resources.
Section 3 – Meetings
The Chapter shall hold at least one meeting annually at a time and place designated by the Executive Committee. Special meetings may be called by the President on recommendation of the Executive Committee. The program and presentation of papers shall be the responsibility of the Program Committee.
Section 4 – Officers
The officers of the Chapter shall consist of a President, President-Elect, and Secretary-Treasurer. Elected officers shall be members in good standing of the Society and have been members in good standing of the Chapter for the preceding year.
Officers shall be elected al the annual meeting. The Secretary- Treasurer may hold office for a period longer than one year, but the term of the other officers shall be one year. In case of a vacated position, the Executive Committee shall appoint a qualified replacement to fill an unexpired term.
In the event of a cancellation of an annual meeting, the officers and the members of any committees shall continue to serve until the next scheduled meeting.
Section 5 -Duties of Officers
The President of the Chapter shall preside at all meetings, serve as the Chairperson of the Executive Committee, represent the Chapter on the Executive Committee of the Southern Division and at the Society meetings, and make appointments and perform other duties and functions as outlined in the current Society Procedural Manual.
The President-Elect shall assume the duties of the President if the President is unable to complete the term; work closely with the President so that Chapter activities continue smoothly in the next year; serve as a voting member of the Chapter’s Executive Committee; and anticipate necessary committee appointments so that they can be made at the time of the annual Chapter meeting.
The Secretary- Treasurer shall keep the official records of the Chapter; submit a copy of the minutes of the annual business meeting to the Executive Director of the Society and the Secretary- Treasurer of the Southern Division within 30 days after said meeting; collect and be custodian of Chapter funds as authorized by the Executive Committee or the membership; submit a record of receipts and disbursements at the annual Chapter meeting; prepare correspondence as requested by officers of the Chapter; maintain letterhead and other supplies necessary for Chapter function; inform the Executive Director, the Division President, and appropriate Society staff of changes in officers, dates and locations of meetings, and other necessary information; distribute copies of resolutions to the Executive Director) Society officers, the Division President, and appropriate individuals or agencies, as instructed in the resolution; order a Past-President’s Certificate from the subunit liaison (AFS staff) to be presented as the first order of new business at the annual Chapter meeting; prepare occasional write ups for Fisheries concerning subunit activities and programs; and discharge other duties that may be requested by the Executive Director or the Society and officers of the Southern Division.
Section 6 – Standing Committees
Committees and the Chairperson of Committees, except the Executive Committee, shall be appointed by the President at the time the President assumes office. The terms of office for members of Chapter Committees shall end upon the discharge of the duties for which they were appointed, or at the next annual meeting of the Chapter, whichever comes first.
The Executive Committee of the Chapter shall consist of the elected officers, the immediate Past- President, a single representative from student sub-units within the chapter, and other members as appointed by the President. The Committee is authorized to act for the Chapter between meetings and to perform appropriate duties and functions.
The Membership Committee shall recruit new members for the Chapter and the Society and ensure continued membership of current members.
The Nominating Committee shall recommend candidates for officers at least three months prior to the date of the annual meeting and be responsible for collecting and tallying ballots.
The Resolutions Committee shall develop and recommend resolutions for consideration by the Chapter membership.
The Program Committee shall be responsible for solicitations of papers, development, and printing of the program for the annual meeting.
The Awards Committee shall be responsible for judging presentations at the annual meeting and for any other awards as designated by the Executive Committee.
The Audit Committee shall audit the chapter books every two years at the end of the Sec/Treasurer term of office. They will report to the membership at the regular chapter meeting. The committee shall be composed of two members in good standing that are not currently serving on the executive committee.
Section 7 -Voting and Quorum
Decisions at meetings of the Chapter shall be in accordance with the Constitution of the Society. Robert’s Rules of Order shall govern in all applicable cases not covered by these Bylaws.
A quorum at any meeting for the transaction of official business shall be one third of the Chapter membership. A quorum for mail-ballot shall be 20 percent of the Chapter membership.
Section 8 – Registration and Dues
The Executive Committee may assess each registrant attending an annual meeting of the Chapter a registration fee necessary to cover the costs of the meeting and Chapter activities. The Executive Committee shall have the power to establish annual dues.
Section 9 -Amendment of the Bylaws
The Bylaws of the Chapter may be amended by a two-thirds majority approval of those members voting, provided that prior notice of at least 30 days be given to the membership of the proposed change. Said change(s) must be approved by the Executive Committee of the Society before taking effect.
Section 10 – Student Sub-Units within the Georgia Chapter
The chapter recognizes the formation of student sub-units at colleges and universities within the State of Georgia, as provided for in Article IV, American Fisheries Society Constitution.